PLANING AN EVENT
HELPFUL HINTS
Firstly it should be remembered that an event regardless of its platform only ever has one chance of success. So strategic planning is paramount.
Always keeping in mind the idea; leave an audience a positive impression about your product, service or reason for the event.
In order to achieve a budget spend and create an effective impression for your event, it is important in your planning to ascertain:
NUMBER ONE: Set a budget that is realistic, that will guarantee you achieve your goals with the event.
TWO: Set out a full comprehensive brief explaining and outlining for the event and its goals.
THREE: The question needs to be asked; what is the events purpose and what is the expected out come? Strategic thinking and proper planning is always the
foundation of running a successful event.
The following items are a sample for consideration:
* What is the purpose of holding the event
* What type of event will it be
* Where is the event to be held
* Will there be more than one location
* What will be the duration of the event
* Are there any International guests
* Are travel arrangements required fro guests
* Will the guests require transfers or transportation from airports - Rail etc?
* Will guests require transport during the event
* Will the guests require accommodation - Style / type
* Is there a budget for accommodation
* Will drivers, hire car or rent a cars or taxis be required
* The number of guests
* Are there children to be catered for
* Is there a dress requirement on particular occasions
* Will stationary be required
* Do you require bookings to be made for guest outing days
* Will tour guides be required pre or post tours
* Are translators required or multi-lingual facilities
* Will you require printing and or media exposure
* Will you require registration facilities and if so what type
* Are there any freight requirements
* Do you need to use guest speakers, entertainers, high profile celebrities
* Most events require mailing, emailing, to contact envited guests
* Allocation of funds or your budget spend
* Content and presentation requirements video, over head projections
* What content will you require of seminars, training, meetings and or workshops
* AV requirements
* Will awards be presented
* Will you be holding gala Dinners or cocktail parties
* What catering requirements will there be
* Will you require a post analysis report
* Securtiy solutions
Our Frequently ask question .might assist you further. CLICK HERE.
For other information please contact me direct Colleen Mcaree.
Colleen McAree About Events - Bringing People Together!
